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Department Secretary, Physical Therapy Office
Full Time, Days / Evenings - Location: Grand View Ortho & Neurosurgery Center, 103 Bethlehem Pike, Colmar, PA. Hours: Mon/Tues 11:30am-8pm, Wed/Thurs 7am-3:30pm, Fri 8am-4:30pm alternate with 7am-11am every other Sat, 8am-12pm.
Colmar, PA 18915

Grand View Health, which includes Bucks County's first hospital, has provided residents of Bucks and Montgomery counties with comprehensive healthcare services since 1913. Now a century strong, Grand View offers a range of inpatient and outpatient care, particularly emphasizing the areas of surgery and orthopedics, women's and children's health, heart and vascular care, and cancer treatment. Our colleagues enjoy the best of both worlds by working for a high-quality, low-cost healthcare provider in a collaborative, community environment. Help us build this new era of wellness and lead our community to a healthier future.


Under general direction of the PM&R Director, the Secretary/Receptionist provides secretarial support to the PM&R Department and receives into the department primarily adolescent, adult and geriatric outpatients and patients' families/visitors as the patients report for treatment. Tasks include, but are not limited to:

  • Acknowledging outpatients in a courteous manner as they arrive in the department (or by phone) and immediately notifying the appropriate PM&R staff member of their arrival so that their waiting time is minimized. Registering new outpatients and taking co-pays, if needed.
  • Organizing, maintaining and updating departmental files and records in an accurate manner to provide for timely and efficient retrieval of information concerning patient records, treatment statistics and other department information.
  • Accurately compiling all necessary monthly treatment statistics within five (5) working days after the end of each month for review by the Director and forwarding to the designated departments.
  • Accurately processing all inpatient and outpatient charges for which she/he is responsible via the departmental computer system within five (5) working days after receipt of charges to facilitate billing and generation of revenue and treatment statistics in a timely manner.
  • Forwarding all required patient forms, insurance forms and other necessary information to the proper department to facilitate timely processing of physical medicine services.
  • Copying patient treatment information in a prompt manner according to established medical records policy in order to fulfill requests from appropriate sources.
  • Performing patient pre-registration, registration and scheduling. Schedule to be designed in such a way to optimize workflow for the clinic.
  • Completing all prior authorization steps as required by third0party payer to ensure payment.



  • High school diploma/GED required.


  • Strong verbal communication and listening skills.
  • Effective interpersonal skills.
  • Knowledge of medical terminology.
  • Ability to maintain the strictest levels of confidentiality.
  • Excellent organizational skills.
  • Ability to simultaneously handle multiple priorities.
Grand View Health is an equal opportunity employer.
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